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Carlisle & Hampton Hill Federation

Governor meetings

Our Full Governing Body

All governors are invited to attend meetings of the Full Governing Body which meets regularly (usually five times a year). Individual members of staff, associate members and other guests may be invited to attend for particular items, depending on the topic under discussion. Only governors can vote at these meetings. We post the minutes of these meetings below once they have been approved at the next meeting.

Minutes of the Full Governing Body 2017/18: 

14 September 2017

14 November 2017 (extraordinary meeting) 

7 December 2017

Minutes of the Full Governing Body 2016/17:

15 September 2016

8 December 2016

30 March 2017

4 May 2017 

13 July 2017

Our Committees

The Full Governing Body has delegated some responsibilities to committees:

  • Finance & Premises 
  • Pay & Personnel
  • Achievement & Families

We have made changes to our committee structure during this academic year to ensure we are operating as efficiently and effectively as possible. Our separate Finance and Premises committees merged in January 2018. Our Curriculum & Achievement and Children, Families & Community committees merged to form the Achievement & Families Committee in the summer term.

You can view the list of committees members and the dates of meetings for 2017/18. Both our governors and associate members have voting rights on the committees of which they are members. 

We keep a record of governor's attendance at our meetings, which we update at the end of each term. A complete record of attendance for 2016/17 is also available.

Finance & Premises Committee (Chair: Billy Day)

By delegating a set of specific financial management tasks to the Finance & Premises Committee, the Governing Body retains its overall control of the Federation's income and expenditure without having to do the detailed work of budgeting, forecasting, analysing or reporting.

The Federation's Finance & Premises Committee carries out the following tasks:

  • preparing budgets for approval by the governing body
  • exploring different expenditure options
  • forecasting likely future income levels based on pupil numbers and government funding formulas
  • monitoring budgeted income and expenditure
  • adjusting in-year expenditure and projected financial outturns
  • ensuring accounts are properly finalised at year end
  • evaluating the effectiveness of financial decisions
  • reporting on the schools' financial controls to government/local authority
  • investigating financial management risks
  • reviewing and updating financial policies and processes
  • administering the schools' private funds
  • developing and monitoring premise development plans
  • overseeing capital project working groups
  • reviewing school lettings
  • health and safety, emergency procedures and risk assessments

The Committee reports to the governing body in respect of any actions taken or decisions made at regular intervals in the financial year.  Committee members include a qualified accountant and governors with financial and business skills and interests.

Pay & Personnel Committee (Chair Alison de Lord)

The key roles and responsibilities of the Pay & Personnel Committee are to:

  • oversee the Pay Policy to ensure compliance with the school teachers’ pay and conditions of service document (STPCD)
  • oversee performance management and ensure moderation takes place across the Federation
  • undertake the both headteachers' performance review annually and organise the performance review panel

Achievement & Families Committee (Chair: Paul Schofield)

The Achievement & Families Committee is responsible for

  • Safeguarding - including child protection and Prevent
  • Student achievement and progress - including whole school, vulnerable students, Pupil Premium Grant, special educational needs, looked after children and child protection
  • Monitoring the quality of teaching, learning and assessment
  • Key Performance Indicators - behaviour, attendance, punctuality, exclusions and referrals 
  • Self Evaluation Framework - relevant areas of summary and data 
  • School Improvement Partner reports 
  • Parental and community engagement 
  • Monitoring the range and impact of extra-curricular activities on pupil learning
  • Teaching and learning - curriculum policy and design
  • School Council
  • Wellbeing - strategy and pastoral care
  • Subject reviews (as required) - based on feedback from subject link governors 

The Committee is made up of a cross section of the school community enabling wide areas of expertise, perspectives and accountability. It undertakes a focused ‘learning walk’ across the schools each term. Meeting agendas are driven by the School Improvement Plans. 

Strategy Group (Chair: Alison de Lord)

As well as our committees we also have a less formal Strategy Group which brings together the Chair and Vice Chair of Governors, both headteachers and each of the committee chairs. It is a way to discuss cross cutting issues that have arisen at the committee meetings and deal with policy or strategy matters.

Telling you about our meetings

The Chair of Governors updates parents, carers and other interested parties on the highlights of governor meetings in the regular newsletter for parents (please see the menu to the right).

As well as posting minutes of Full Governing Body meetings on this page, we keep hard copies of these minutes and those of our committees in the office at Hampton Hill Junior School. If you would like to inspect these, please contact the office staff who will be happy to help.

Sometimes we have to keep parts of the minutes confidential, for example because they relate to individual members of staff. We only do this in exceptional circumstances as we strive to be as open and transparent about our discussions as possible. These ("Part II") minutes are kept in a locked cabinet in the school office and cannot be inspected by members of the public.

If you would like any further information about our meetings please do not hesitate to email the Clerk to Governors: j.anderson@hamptonhill.richmond.sch.uk